kozynofferte
Comparison

Excel quotes vs Kozynofferte

Honest question: when is Excel good enough, and when does it cost you revenue? Below the scenarios and the costs side by side.

When Excel still works fine

  • • Less than 2 quotes per week, fixed customers, fixed prices.
  • • Single person handles everything — no team coordination.
  • • You don't deal with EU VAT reverse-charge.
  • • Customers sign on paper, not digitally — and that's fine.

Fits you? Then Kozynofferte may be overkill. We'd rather say “stick with Excel” than charge you for nothing.

When Excel becomes painful

Most window installers who email us are in one of these four scenarios. Recognize one — then Excel is already costing you money, you're just not counting.

  1. 01

    Customer calls: 'can you resend the quote?'

    The PDF is somewhere in your sent folder or on a USB stick. You re-create the quote with today's prices. Customer sees a different amount and loses trust.

  2. 02

    Forgot VAT reverse-charge on a B2B customer

    Tax correction: thousands on a quote. Hours to sort it out. Margin gone.

  3. 03

    Sales rep copies old Excel to new customer

    Forgets to delete one row. Customer expected 4 windows, you invoiced 5. Claim or discount — both cost money.

  4. 04

    Four quotes outstanding, no idea which is hot

    No status overview. Three customers go to the competitor because you didn't follow up at the right moment.

What Excel actually costs

Conservative numbers — calculate yourself

3 ×
quotes per week in Excel — average for 4-person business
60 min
extra work per quote vs configurator (lookups, copying, PDF)
€ 720
extra work per month — at €60/hr sales rep cost

Kozynofferte Professional is €79/month (€39.50 as a founding customer). That's a payback time of roughly 3 days — even if you halve the above numbers.

FeatureExcel + emailKozynofferte
Visual configurator with live price
Branded PDF quotemanual
Two-step e-signature
iDEAL / SEPA down-payment
EU VAT reverse-charge automaticmanual
Customer portal with live status
Multi-tenant with team roles
GDPR export and audit (Art. 15/17)
Works everywhere (cloud-based)only on one PC

FAQ

When does Excel still work fine for quotes?
Excel works fine if you make less than 2 quotes per week, have fixed customers with fixed prices, no team to collaborate with, and don't deal with EU VAT reverse-charge. For everything else it quickly becomes more expensive than a quote-software license.
What are the hidden costs of Excel?
Three hidden costs: (1) time — 30-120 min per quote manually, (2) errors — pricing mistakes and forgotten VAT clauses that eat margin, (3) lost conversion — no customer portal, no automatic follow-up. For a 4-person window business with 3 quotes/week typically €1,400/month in invisible costs.
How do I migrate from Excel to Kozynofferte?
Via CSV import — existing customers and price lists transferred in 30-60 minutes. For larger migrations (>500 records) Richard helps personally in a free onboarding call. Your old Excel files stay as reference.

Try it without Excel

14 days free. No credit card. Import your customers via CSV and send your first digitally signed quote today.

Start free Email Richard